Enrolments

Our Enrolment Process

At Miniversity Early Learning Centre, we understand how important it is for families to feel supported and informed when enrolling their child. As a family-owned and community-focused centre, we work closely with you to ensure a smooth and welcoming enrolment experience. To begin, please follow these steps:

  1. Complete Our Digital Enrolment Forms

    We use the OWNA app for all enrolment documentation to make the process simple, convenient, and paper-free. The forms gather all legally required details about your child, including health, emergency contacts, and developmental needs. Your information is handled confidentially and securely.

    You can access our forms here:

  2. Meet with Our Centre Director & Tour the Centre

    We invite you to schedule a personal meeting with Miss Debs, our Centre Director or Miss Lani, our Area Manager. This session includes a full tour of the centre, introductions to your child’s educators, and a discussion about your family’s individual needs and expectations. This meeting is a chance to ask questions and to help your child become familiar with their new environment.

  3. Register for Child Care Subsidy (CCS)

    To receive government fee assistance, families must register with Centrelink for the Child Care Subsidy prior to their child’s first day. This subsidy is income-based and reduces out-of-pocket fees. Miss Lani & Miss Debs are available to help you with this process and answer any questions.

  4. Review and Accept Centre Policies

    You will be provided with our Parent Handbook and other important documents explaining how Miniversity operates, our educational philosophy, and how we care for your child.

  5. Payment of Fees

    Before commencing care, families are required to pay a two-week full fee amount:

    • One week’s fees in advance to secure your child’s place.
    • Please note that Child Care Subsidy payments are made to us in arrears, so bond refunds may take up to four weeks following your child’s departure.

  6. Receive Your Welcome Pack

    Once your enrolment fee is received, your child will receive a Miniversity-branded T-shirt and sun-safe hat to help them feel part of our family right from the start.

  7. Set Start Dates and Support Settling In

    We understand that every family and child is unique. We work with you to set a start date and attendance pattern that fits your needs. We encourage gradual settling-in visits, so your child can adjust comfortably, supported by familiar staff and surroundings.

Centre Opening Hours & Closures

Our centre operates Monday to Friday, 6:00am to 6:00pm and is open 51 weeks per year. We close only for the week between Christmas and New Year and the following gazetted public holidays:

  • Australia Day
  • Good Friday
  • Easter Monday
  • Anzac Day
  • May Day
  • Queen’s Birthday
  • Christmas Day
  • Boxing Day
  • New Year’s Day
  • Local Show Holiday

Child Care Management System (CCMS) & Subsidy Information

The Child Care Management System (CCMS) is a Commonwealth Government subsidy program that helps families reduce child care fees.

  • Registration and Eligibility:

    Families must register with the Family Assistance Office (FAO) via Centrelink and maintain a current CCS Assessment Notice. Full fees apply if your CCS is not active.
    Registration should be completed before your child starts care unless you opt to pay full fees and claim a tax rebate later.

  • Ongoing Compliance:

    You must respond promptly to any requests from Centrelink or FAO, returning forms on time to avoid subsidy interruptions and large unexpected bills.

  • Attendance Signing:

    Parents/carers must sign children IN and OUT every day for subsidy eligibility. For absences, you must record the reason (e.g., illness, holiday, RDO). If absences are known ahead of time, please sign in advance to ensure subsidy payments continue during those periods.

Fees & What’s Included

Our fees include:

  • Our in-house chef tailors all meals and snacks to meet children’s dietary needs
  • Daily application of sunscreen
  • Nappies
  • Incursions
  • Excursions
  • Weekly Educational Programs

For detailed fee schedules and payment options, don’t hesitate to get in touch with the centre directly. Remember, CCS must be active before your child begins care to avoid paying full fees.

Holidays, Public Holidays & Fees

Fees continue during holidays and public holidays as we reserve your child’s place. Please notify Miss Debs or Miss Lani of holiday plans and complete the relevant forms to ensure smooth fee management.

National Quality Framework (NQF)

Miniversity proudly complies with the National Quality Framework for Early Childhood Education and Care. We were rated Meeting National Quality Standards by the Queensland Government Department of Training, Education & Employment in June 2019. For more information, visit www.deewr.gov.au.

Keeping Your Details Up to Date

To ensure your child’s safety and care needs are met, it’s vital to keep us informed of any changes to your contact details, emergency contacts, medical information, or immunisation records. Forms are available in your child’s room or at reception, and our Director is always available to help update your records promptly.